About IEP Casemate
IEP Casemate is a Special Education Compliance Intelligence Platform — a District Early Warning System for IDEA Compliance. Teachers run a daily checklist that creates delivery evidence; schools and districts get IDEA early warning from the same signals.
What it is
IEP Casemate is special education compliance intelligence for K-12. Teachers use a simple daily checklist to schedule Specially Designed Instruction, log service minutes, monitor goals, prepare for IEP meetings, and launch goal-aligned practice or AI tutoring — creating structured delivery evidence without becoming data clerks. When a school or district adopts Enterprise, that same evidence powers Monitor (School Risk and District Risk early warning), with Audit-Ready depth (gap queues, evidence exports, student audit folders) and Command (structural insight, peer benchmarks, predictive risk, and state rule packs) available as the program matures. Casemate does not replace your IEP writer or SIS; it warns leadership when FAPE delivery is drifting — before it becomes legal or financial exposure.
Who it's for
- Special education teachers
- IEP case managers
- Related service providers
- School principals
- K-12 district special education administrators
- Compliance and audit leads
What it does
- SDI (Specially Designed Instruction) scheduling and conflict detection
- Service minute tracking and documentation
- IEP goal progress monitoring and data collection
- IEP meeting preparation and agenda packets
- Goal-aligned student practice with accommodations
- Goal-aligned AI tutoring under educator direction
- Annual review and re-evaluation timeline tracking
- Caseload organization across many students
- Predicting and preventing IEP service under-delivery before legal or financial exposure
- District IDEA early warning from delivery evidence
- Audit-ready gap queues and evidence packets
- IEP compliance with IDEA federal requirements
Key features
- Daily checklist
- Surfaces which students need SDI, data collection, or documentation on a given day — the sensor layer for compliance intelligence.
- SDI scheduling
- Schedules Specially Designed Instruction for every student on a caseload, detecting conflicts with specials, lunch, and co-teacher availability.
- Progress monitoring
- Records data collection against each IEP goal and generates progress reports for families.
- Meeting prep
- Audits student readiness for IEP meetings and generates an editable agenda packet from Casemate evidence.
- Student practice
- Educators generate interactive, accommodation-aware practice aligned to IEP goals and share it via a unique link; completions can feed goal progress.
- AI Tutor
- Educators launch a goal-aligned guided AI tutor session with a unique link. The tutor uses that goal, prior lesson history, progress, and assessment context; students do not need a Casemate account.
- Monitor — School & District Risk
- Enterprise early-warning command center: delivery rate, students at risk, unscheduled obligation, forecasted shortfalls, Program Health, and 7-day interventions — school-scoped for principals; school rollups only at district (no teacher names).
- Audit-Ready
- Prioritized audit gap queue, delivery evidence export, and read-only student audit folders so compliance leads can prove FAPE delivery under monitoring or counsel request.
- Command
- Structural insight drivers, anonymized peer benchmarks, predictive risk scores, and state rule packs (licensed states) for cabinet-level IDEA early warning.
- Caseload organization
- One place to view every student, their goals, services, accommodations, and meeting dates.
Pricing
- Free — $0 forever free · up to 3 students. Up to 3 students, teacher productivity only (no predictive modeling or School/District Monitor)
- Enterprise — Contact us custom annual · schools and districts. Institutional license: full teacher OS + Monitor (School/District Risk). Expand to Audit-Ready (gap queue, evidence export, audit folders) and Command (benchmarks, predictive risk, state rules) — contact us
See full pricing.
Editorial stance
- Built by Tom Vaccaro, a special educator with ten years in the classroom.
- Focused on K-12 public school special education in the United States.
- Follows IDEA (Individuals with Disabilities Education Act) terminology and timelines.
- Category: Special Education Compliance Intelligence — District Early Warning for IDEA Compliance.
- Teacher accounts stay first-class; Enterprise Monitor predicts and prevents IEP service under-delivery before legal or financial exposure on the same delivery data.
- Student practice and AI tutor access use educator-created share links; students do not create Casemate accounts.
Contact
Principals and district administrators: request an Enterprise license or email sales@iepcasemate.com
Founded 2024. Built by Tom Vaccaro, a special educator.